Constitution for the
College of Veterinary Medicine Class of 2018
Instituted December 7,
If any provision of the Constitution or the application thereof
to any person or circumstance is held invalid, this invalidity
shall not affect other provisions or applications of the
Constitution which can be given effect without the invalid
provisions or application, and to this end the provisions of the
Constitution are declared severable.
Article I –
1: This organization shall be known as the Texas
A&M University College of Veterinary Medicine Class of 2018 or
TAMU CVM Class of 2018.
Article II – Purpose and
1: The purpose of the TAMU CVM Class of 2018 is to
serve as representatives for the Texas A&M University College
of Veterinary Medicine and Biomedical Sciences.
2: The purpose of the TAMU CVM Class of 2018 officers
is to serve as ambassadors for and the voice of the student body of
the Class of 2018.
3: Various activities that will be organized for the
Class of 2018 include, but are not limited to, fundraising, social
events, and community services.
4: The Class of 2018 is affiliated with Texas A&M
III – Membership
1: Student Membership
- Membership Eligibility
Any student enrolled within the Texas A&M Veterinary Class
of 2018 may participate within sanctioned activities.
- Removal of Members
Class members can only be removed by the Professional Programs
Office of the College of Veterinary Medicine. Reasons for dismissal
from the DVM Program include, but are not limited to: falling below
the minimal academic standards for continuation in the DVM as
outlined in the Professional Student Handbook, unsatisfactory
professional behavior, and honor code violations. At the time that
a member is dismissed from the DVM Program by the Professional
Programs Office, or voluntarily withdraws from the DVM Program,
they will cease to be members of the Class of 2018.
2: The Class of 2018 Officers
- Leadership Eligibility/Requirements/Standards
The officers of this organization must meet the following
- Have a minimum cumulative and semester grade point ratio (GPR)
as stated below and meet that minimum cumulative and semester GPR
in the semester immediately prior to the election/appointment, the
semester of election/appointment and semesters during the term of
- i. For veterinary students, the
minimum cumulative and semester GPR is 2.50.
- ii. For undergraduate students,
the minimum cumulative and semester GPR is 2.00. In order for this
provision to be met, at least six hours (half-time credits) must
have been taken for the semester under consideration. In one
limited circumstance, summer semester hours may be applied to this
provision. In order for summer coursework to qualify toward a grade
point ratio prior to election/appointment, at least six credit
hours must have been taken during the course of either the full or
two summer session(s).
- iii. For graduate level students
the minimum cumulative and semester GPR is a 3.00 and for first
professional students the minimum cumulative and semester GPR is
2.50. In order for this provision to be met, at least four hours
(half-time credits) must have been taken for the semester under
consideration. In one limited circumstance, summer semester hours
may be applied to this provision. In order for summer coursework to
qualify toward a grade point ratio prior to election/appointment,
at least four credit hours must have been taken during the course
of either the full or two summer session(s) unless fewer credits
are required as they complete the final stages of their
- Be in good standing with the university and enrolled:
- i. Full time in the CVM,
for veterinary students, during their term of office.
- ii. at least half time (six or
more credit hours), if an undergraduate student (unless fewer
credits are required to graduate in the spring and fall semesters)
during the term of office. Students enrolled in the Blinn TEAM
program are also eligible to hold an office, as long as the student
is meeting all applicable Blinn TEAM requirements and is in good
standing with the program.
- iii. at least half time (four or
more credits), if a graduate level student (unless fewer credits
are required in the final stages of their degree as defined by the
Continuous Registration Requirement) during their term of
- Have no more than three (3) demerits during his or her term of
- i. A demerit is defined as an
unexcused absence. This definition can be changed, added upon, or
removed at the discretion of the officer team following the voting
procedure explained in Article VI, section 3.
- ii. The definition of an
unexcused absence is defined in Article VI, Section 4.
- An officer will be ineligible to hold an office should the
student fail to maintain the requirements as prescribed in Article
III, section 2. Procedures for removal will be explained in Article
IV – Election of Officers
1: All officer positions will be nominated and elected
for by the students of the Class of 2018 in the Fall semester of
their first year. Self-nominations are allowed.
2: Nominees will present a 1-2 minute speech to the
Class of 2018 on the day of elections. If only one student is
nominated for a position, no speech is required of that
3: To be eligible to vote, students must meet
requirements stated in Article III, section 1.
4: To be eligible to run for office / become an
appointed officer of the Class of 2018, students must meet
requirements stated in Article III, section 2, 1a and 1b.
5: Elected officers will have full tenure in the four
years of veterinary school unless:
- An officer resigns their position.
- An officer fails to meet the requirements stated in Article III
and is removed.
- An officer position is challenged by another student from the
class during the end-of-the-year reappointment as outlined in
Section 7 of this article and loses to the challenger at the
6: Re-elections will occur within 3-4 weeks following the
removal of the officer. Nominations for the new officer will occur
in the same manner as stated in Article IV, sections 1 and 2.
Voting will proceed as normal by the entire Class of 2018.
7: End-of-the-year Reappointments
- Reappointments will occur for each position of the officer team
at the last week of March or the first week of April, depending on
which fits better into the class schedule that semester.
- The date will be determined at the start of each spring
semester up until matriculation.
- Nominations will begin a week prior to the day of election. Any
student in the Class of 2018 may nominate themselves or another
student for any position. Anyone nominated will be informed the day
before the day of election and may accept or decline the
nomination. Unless the challenger wins the election, the current
officer will keep his or her position for the next academic year.
- If a student challenges one of the positions with multiple
chairs, the challenger and current officers will be required to go
through the electoral process by giving a speech and will be voted
on by students. The best two or three nominees, depending on the
positions, will be the new officers for each position for the
following year. This applies for the following positions:
- i. Student Faculty Liaisons
- ii. Fundraising chairs
- iii. Event Coordinators
- iv. Council on Diversity and
- v. Student Wellness
- vi. Student Chapter of the
American Veterinary Medical Association Representatives
Article V –
1: The President will:
- Serve as the Chief Officer of the officer team.
- Run officer meetings.
- Address major issues involving the class.
- Meet with faculty regarding class details.
- Keep officers accountable.
2: The Vice President will:
- Be Second in Command.
- Directly assist the President and assume presidential
responsibilities in his or her absence.
3: The Treasurer will:
- Be fully responsible for all financial issues.
- Develop an appropriate budget.
- Maintain bank accounts.
- Manage all flow of money.
- Keep a detailed record of all transactions.
- Be responsible for reimbursements.
4: The Secretary will:
- Correspond to officer team and student body.
- Reserve rooms for officer meetings.
- Record and share minutes from officer meetings.
5: The Historian will:
- Attend all major school and class events.
- Take pictures of all the students at the events.
- Organize photos in chronological order and keep for
- Share pictures with the class via email and the Facebook
6: The Fundraising Chairs (2) will:
- Present fundraising ideas to the officer team.
- Network within the community and with merchandise companies to
develop funds for the class.
- Work closely with the Treasurer in regards to fund
- Correspond with the Dean’s Office for approval of sales.
7: The Event Coordinator’s (3) will:
- Plan the annual BBQ in the second year to welcome the incoming
1VM class during the Fall semester.
- Plan at least one major and several minor class event each
8: The Student Faculty Liaisons (2) will:
- Facilitate changes to the class schedule and test dates with
the needs of the students.
- Correspond concerns between students and professors.
- Meet with the Dean and other selected professors once a month
to discuss concerns of the class and hear concerns of faculty.
- Serve on the Honor Council Committee and help determine the
fate of the person’s academic career, if necessary.
- Foster a professional and supportive environment between the
faculty and students, on the basis that the students and faculty
will become professional peers.
9: The Council on Diversity and Professionalism (2)
- Work closely with Veterinary Students One in Culture and
- Help plan and set up events.
- Work with the Dean’s office to provide feedback on the cultural
climate of the classroom and ways to improve diversity.
10: The Student Health/Wellness Representatives (2)
- Be responsible for seeking, attaining, and introducing various
opportunities to improve the health and wellness of the class.
11: The Curriculum Committee Representative will:
- Develop, monitor, and adjust the curriculum to meet veterinary
medical educational needs.
- Meet monthly with the faculty and other curriculum committee
representatives to discuss the delivery of veterinary medical
12: The Graduate & Professional Student Council
(GPSC) Representative will:
- Attend GPSC meetings and act as a voice for the Class of
- Keep class informed of policy changes and available resources
13: The Student Chapter of American Veterinary Medical
Association (SCAVMA) Representatives (2) will:
- Act as a spokesperson for SCAVMA to the Class of 2018.
- Attend SCAVMA meetings.
- Take care of the grasshopper room.
- Promotes class to pay SCAVMA membership dues.
14: The Texas Veterinary Medical Association (TVMA)
- Facilitate and assist with TVMA’s involvement with the
- Act as a spokesperson for TVMA to the Class of 2018.
- Attend TVMA meetings.
Article VI –
1: Following the election of Class of 2018 officers,
officer meetings are to be held every two weeks with the exception
of school holidays.
2: The President has the right to call meetings as
well as to cancel any meeting. A 2 day notice will be given prior
to any called meeting. Members will be notified immediately if any
meeting is waived.
- Any time a topic is subject to a vote, a two-thirds majority
(or 14 out of 21 votes for) is required for the vote to become
official. A result of less than the two-thirds vote (13 votes or
less for) will not be considered official and the topic can be
brought forth for further discussion until the two-thirds vote is
- Excused absences from the meetings must be approved by the
President within 24 hours of the scheduled meeting. Excused
absences do not count towards demerits accrued.
- Unexcused absences are any absences not approved by the
President. These absences do count as demerits. The disciplinary
actions regarding the accrual of demerits are outlined in Article
VII, Section 1, sub-section b.
Article VII –
1: Officer Discipline/Removal
- Disciplinary Committee
- The Disciplinary Committee shall be defined as an Executive
Committee consisting of the President, Vice President, and at least
one of the class advisors
- In the event that the officer in question for
discipline/removal is the President or the Vice President, the
Student Faculty Liaisons will serve as their replacement in this
- Disciplinary Actions Following Accrual of Demerits
- A demerit is defined as an unexcused absence. This definition
can be changed, added upon, or removed at the discretion of the
officer team following the voting procedure explained in Article
VI, section 3.
- Upon the receipt of one (1) demerit, the officer will receive
an emailed warning.
- Upon the receipt of two (2) demerits, the officer will receive
a second and final emailed warning. The officer will be called into
a meeting with the Disciplinary Committee as defined in Article
VII, section 1a to discuss the matter.
- In the event an officer accrues three (3) demerits, the officer
will be dismissed from his or her position immediately.
- Removal From Officer Position may occur if the officer:
- Fails to meet the eligibility requirements, or standards as
stated in Article III, sections 1 and 2.
- Fails to fulfill their duties as outlined in Article V of the
- The procedures in which the removal will occur are outlined in
Section 2 of this Article.
2: Procedures For Possible Removal From Officer
- A verbal, written, or emailed notification will be provided to
the officer in question the following information:
- i. Their membership status is in
- ii. Why they are being
- iii. The expectations that they
were required to fulfill.
- iv. The date and location in
which they will meet with the Disciplinary Committee to discuss the
- The officer in question will be given the opportunity to
account for their situation.
- The Disciplinary Committee will meet separately to review the
situation and come to a final conclusion regarding the penalty.
- i. A minimum of a 2/3 vote must
be obtained in order for the decision to be made.
- Following the review, the officer in question will be informed
of the decision.
- Appeal Process
- The officer in question may motion for appeal for the situation
to be brought in front of all the officers and the class
- The officer in question will be provided with the opportunity
to account his or her situation to the team of officers and class
- Other officers may contest the original decision.
- Following this process, all officers and class advisors, with
the exception to the officer in question, will be brought to a
- i. A minimum of a 2/3 vote must
be for or against the original decision in order for the final
ruling to be final.
Article VIII –
1: Financial Handlers
- The Treasurer, President, and the class advisors will annually
sign the Signature Form for the CVM Class of 2018, giving them
authority to handle the organization’s money.
- The Treasurer is the primary handler of funds. The Treasurer
will accept checks or cash from paying parties. In the event that
the Treasurer cannot perform the duties:
- The President will take over the Treasurer’s
- The Treasurer may give permission to other officer(s) to accept
funds. The entrusted officer(s) must sign the Fiscal Liability Form
to handle funds for each event.
2: Fund Management
- Checks must be addressed to the College of Veterinary Medicine
Class of 2018.
- Temporary Storage
- Upon receipt by Treasurer, all funds will be stored in a locked
box in the Treasurer’s locker or on the Treasurer’s person at all
times until they are deposited.
- Bank Account
- Funds will be stored in the Student Organization Finance Center
- The Treasurer will deposit funds by 3 PM within a day of
- 5. Cash Advances
- Request for cash advance from the SOFC should be submitted two
days in advance of an event.
- The Treasurer or the President and at least one advisor must
sign off on the cash advance request.
- The Treasurer has 7 days to return the full amount requested
from the cash advance unless he or she can provide receipts
verifying that the funds were spent to benefit the organization. If
receipts are provided, only the portion that was not spent must be
- 6. Reimbursement
- Reimbursement must be completed within a month of receiving
- Reimbursement cash advance requests will undergo the same
process at Article VIII, Section 2, Part 5 above.
- Record Keeping
- The Treasurer will keep detailed records of all transactions
that occur between the CVM Class of 2018 and second parties. These
records will be stored in a binder in the Treasurer’s possession
and available to the class officers and advisors upon valid
3: Marketplace will be set up to provide an online
storefront for merchandise to allow payment to go directly into the
Class of 2018’s SOFC account. The Treasurer and class advisors will
sign the Marketplace agreement to allow the website to launch.
Article IX –
1: Class of 2018 officers will select potential
primary and secondary class advisors and submit their requests to
the selected faculty. The selected faculty can accept or decline
- If a request is denied, the class officers will reconvene and
submit a new request to a different faculty member.
2: Class advisors are expected to authorize cash
advance requests and serve as mentors and provide support and
guidance to the Class of 2018 officers.
Article X –
Statement of Annual Review
This organization is subject to be reviewed and
approved annually by the Department of Student Activities.
Article XI –
Free of Discrimatory Language
The Class of 2018, in accordance with applicable federal and state
law, will not tolerate any discrimination, including harassment, on
the basis of race, color, national or ethnic origin, religion, sex,
disablity, age, sexual orientation, or veteran status.
2: Individuals who believe they have experienced
harassment or discrimination prohibited by this statement are
encouraged to contact the appropriate officials.
XII – Amendments
1: Amendments to this Constitution must be presented
at a Class of 2018 officer meeting with all officers present.
2: Discussion involving amendments must be brought
forth to the club submitted by an active 1VM class officer.
3: Adoption of an amendment to this Constitution must
be met by 2/3 majority vote of active Class of 2018 officers.