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Class Constitution

Constitution for the College of Veterinary Medicine Class of 2018

Texas A&M University

 

Instituted December 7, 2014

 

 

Severability Clause

 

If any provision of the Constitution or the application thereof to any person or circumstance is held invalid, this invalidity shall not affect other provisions or applications of the Constitution which can be given effect without the invalid provisions or application, and to this end the provisions of the Constitution are declared severable.

 

Article I – Name

 

Section 1:  This organization shall be known as the Texas A&M University College of Veterinary Medicine Class of 2018 or TAMU CVM Class of 2018.

 

Article II – Purpose and Goals

 

Section 1:  The purpose of the TAMU CVM Class of 2018 is to serve as representatives for the Texas A&M University College of Veterinary Medicine and Biomedical Sciences.

 

Section 2:  The purpose of the TAMU CVM Class of 2018 officers is to serve as ambassadors for and the voice of the student body of the Class of 2018.

 

Section 3:  Various activities that will be organized for the Class of 2018 include, but are not limited to, fundraising, social events, and community services.

 

Section 4:  The Class of 2018 is affiliated with Texas A&M University.

 

Article III – Membership

Section 1: Student Membership

  1. Membership Eligibility

Any student enrolled within the Texas A&M Veterinary Class of 2018 may participate within sanctioned activities.

 

  1. Removal of Members

Class members can only be removed by the Professional Programs Office of the College of Veterinary Medicine. Reasons for dismissal from the DVM Program include, but are not limited to: falling below the minimal academic standards for continuation in the DVM as outlined in the Professional Student Handbook, unsatisfactory professional behavior, and honor code violations. At the time that a member is dismissed from the DVM Program by the Professional Programs Office, or voluntarily withdraws from the DVM Program, they will cease to be members of the Class of 2018.

 

 

 

Section 2:  The Class of 2018 Officers

  1. Leadership Eligibility/Requirements/Standards
    The officers of this organization must meet the following requirements:
    1. Have a minimum cumulative and semester grade point ratio (GPR) as stated below and meet that minimum cumulative and semester GPR in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office:
      1. i.      For veterinary students, the minimum cumulative and semester GPR is 2.50.
      2. ii.      For undergraduate students, the minimum cumulative and semester GPR is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).
      3. iii.      For graduate level students the minimum cumulative and semester GPR is a 3.00 and for first professional students the minimum cumulative and semester GPR is 2.50. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.
    2. Be in good standing with the university and enrolled:
      1. i.       Full time in the CVM, for veterinary students, during their term of office.
      2. ii.      at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office. Students enrolled in the Blinn TEAM program are also eligible to hold an office, as long as the student is meeting all applicable Blinn TEAM requirements and is in good standing with the program.
      3. iii.      at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office.
    3. Have no more than three (3) demerits during his or her term of office.
      1. i.      A demerit is defined as an unexcused absence. This definition can be changed, added upon, or removed at the discretion of the officer team following the voting procedure explained in Article VI, section 3.
      2. ii.      The definition of an unexcused absence is defined in Article VI, Section 4.
    4. An officer will be ineligible to hold an office should the student fail to maintain the requirements as prescribed in Article III, section 2. Procedures for removal will be explained in Article VII.

 

Article IV – Election of Officers

 

Section 1:  All officer positions will be nominated and elected for by the students of the Class of 2018 in the Fall semester of their first year. Self-nominations are allowed.

 

Section 2:  Nominees will present a 1-2 minute speech to the Class of 2018 on the day of elections. If only one student is nominated for a position, no speech is required of that student.

 

Section 3:  To be eligible to vote, students must meet requirements stated in Article III, section 1.

 

Section 4:  To be eligible to run for office / become an appointed officer of the Class of 2018, students must meet requirements stated in Article III, section 2, 1a and 1b.

 

Section 5:  Elected officers will have full tenure in the four years of veterinary school unless:

  1. An officer resigns their position.
  2. An officer fails to meet the requirements stated in Article III and is removed.
  3. An officer position is challenged by another student from the class during the end-of-the-year reappointment as outlined in Section 7 of this article and loses to the challenger at the end-of-the-year reappointment.

 

Section 6: Re-elections will occur within 3-4 weeks following the removal of the officer. Nominations for the new officer will occur in the same manner as stated in Article IV, sections 1 and 2. Voting will proceed as normal by the entire Class of 2018.

 

Section 7: End-of-the-year Reappointments

  1. Reappointments will occur for each position of the officer team at the last week of March or the first week of April, depending on which fits better into the class schedule that semester.
    1. The date will be determined at the start of each spring semester up until matriculation.
  2. Nominations will begin a week prior to the day of election. Any student in the Class of 2018 may nominate themselves or another student for any position. Anyone nominated will be informed the day before the day of election and may accept or decline the nomination. Unless the challenger wins the election, the current officer will keep his or her position for the next academic year.
    1. If a student challenges one of the positions with multiple chairs, the challenger and current officers will be required to go through the electoral process by giving a speech and will be voted on by students. The best two or three nominees, depending on the positions, will be the new officers for each position for the following year. This applies for the following positions:
      1. i.      Student Faculty Liaisons
      2. ii.      Fundraising chairs
      3. iii.      Event Coordinators
      4. iv.      Council on Diversity and Professionalism Representatives
      5. v.      Student Wellness Representatives
      6. vi.      Student Chapter of the American Veterinary Medical Association Representatives

 

Article V – Officer Duties

 

Section 1:  The President will:

  1. Serve as the Chief Officer of the officer team.
  2. Run officer meetings.
  3. Address major issues involving the class.
  4. Meet with faculty regarding class details.
  5. Keep officers accountable.

 

Section 2:  The Vice President will:

  1. Be Second in Command.
  2. Directly assist the President and assume presidential responsibilities in his or her absence.

 

Section 3:  The Treasurer will:

  1. Be fully responsible for all financial issues.
  2. Develop an appropriate budget.
  3. Maintain bank accounts.
  4. Manage all flow of money.
  5. Keep a detailed record of all transactions.
  6. Be responsible for reimbursements.

 

Section 4:  The Secretary will:

  1. Correspond to officer team and student body.
  2. Reserve rooms for officer meetings.
  3. Record and share minutes from officer meetings.

 

Section 5:  The Historian will:

  1. Attend all major school and class events.
  2. Take pictures of all the students at the events.
  3. Organize photos in chronological order and keep for yearbook.
  4. Share pictures with the class via email and the Facebook page.

 

Section 6:  The Fundraising Chairs (2) will:

  1. Present fundraising ideas to the officer team.
  2. Network within the community and with merchandise companies to develop funds for the class.
  3. Work closely with the Treasurer in regards to fund distribution.
  4. Correspond with the Dean’s Office for approval of sales.

 

Section 7:  The Event Coordinator’s (3) will:

  1. Plan the annual BBQ in the second year to welcome the incoming 1VM class during the Fall semester.
  2. Plan at least one major and several minor class event each semester.

 

Section 8:  The Student Faculty Liaisons (2) will:

  1. Facilitate changes to the class schedule and test dates with the needs of the students.
  2. Correspond concerns between students and professors.
  3. Meet with the Dean and other selected professors once a month to discuss concerns of the class and hear concerns of faculty.
  4. Serve on the Honor Council Committee and help determine the fate of the person’s academic career, if necessary.
  5. Foster a professional and supportive environment between the faculty and students, on the basis that the students and faculty will become professional peers.

 

Section 9:  The Council on Diversity and Professionalism (2) will:

  1. Work closely with Veterinary Students One in Culture and Ethnicity (VOICE).
  2. Help plan and set up events.
  3. Work with the Dean’s office to provide feedback on the cultural climate of the classroom and ways to improve diversity.

 

Section 10:  The Student Health/Wellness Representatives (2) will:

  1. Be responsible for seeking, attaining, and introducing various opportunities to improve the health and wellness of the class.

 

Section 11:  The Curriculum Committee Representative will:

  1. Develop, monitor, and adjust the curriculum to meet veterinary medical educational needs.
  2. Meet monthly with the faculty and other curriculum committee representatives to discuss the delivery of veterinary medical education.

 

Section 12:  The Graduate & Professional Student Council (GPSC) Representative will:

  1. Attend GPSC meetings and act as a voice for the Class of 2018.
  2. Keep class informed of policy changes and available resources and opportunities.

 

Section 13:  The Student Chapter of American Veterinary Medical Association (SCAVMA) Representatives (2) will:

  1. Act as a spokesperson for SCAVMA to the Class of 2018.
  2. Attend SCAVMA meetings.
  3. Take care of the grasshopper room.
  4. Promotes class to pay SCAVMA membership dues.

 

Section 14:  The Texas Veterinary Medical Association (TVMA) Representative will:

  1. Facilitate and assist with TVMA’s involvement with the CVM.
  2. Act as a spokesperson for TVMA to the Class of 2018.
  3. Attend TVMA meetings.

 

Article VI – Officer Meetings

 

Section 1:  Following the election of Class of 2018 officers, officer meetings are to be held every two weeks with the exception of school holidays.

 

Section 2:  The President has the right to call meetings as well as to cancel any meeting. A 2 day notice will be given prior to any called meeting. Members will be notified immediately if any meeting is waived.

 

Section 3: Voting

  1. Any time a topic is subject to a vote, a two-thirds majority (or 14 out of 21 votes for) is required for the vote to become official. A result of less than the two-thirds vote (13 votes or less for) will not be considered official and the topic can be brought forth for further discussion until the two-thirds vote is met.

 

Section 4: Absences

  1. Excused absences from the meetings must be approved by the President within 24 hours of the scheduled meeting. Excused absences do not count towards demerits accrued.
  2. Unexcused absences are any absences not approved by the President. These absences do count as demerits. The disciplinary actions regarding the accrual of demerits are outlined in Article VII, Section 1, sub-section b.

 

Article VII – Disciplinary Procedures

 

Section 1:  Officer Discipline/Removal

  1. Disciplinary Committee
    1. The Disciplinary Committee shall be defined as an Executive Committee consisting of the President, Vice President, and at least one of the class advisors
    2. In the event that the officer in question for discipline/removal is the President or the Vice President, the Student Faculty Liaisons will serve as their replacement in this committee.
  2. Disciplinary Actions Following Accrual of Demerits
    1. A demerit is defined as an unexcused absence. This definition can be changed, added upon, or removed at the discretion of the officer team following the voting procedure explained in Article VI, section 3.
    2. Upon the receipt of one (1) demerit, the officer will receive an emailed warning.
    3. Upon the receipt of two (2) demerits, the officer will receive a second and final emailed warning. The officer will be called into a meeting with the Disciplinary Committee as defined in Article VII, section 1a to discuss the matter.
    4. In the event an officer accrues three (3) demerits, the officer will be dismissed from his or her position immediately.
  3. Removal From Officer Position may occur if the officer:
    1. Fails to meet the eligibility requirements, or standards as stated in Article III, sections 1 and 2.
    2. Fails to fulfill their duties as outlined in Article V of the Constitution.
    3. The procedures in which the removal will occur are outlined in Section 2 of this Article.

 

Section 2:  Procedures For Possible Removal From Officer Position(s)

  1. Notice
    1. A verbal, written, or emailed notification will be provided to the officer in question the following information:
      1. i.      Their membership status is in question.
      2. ii.      Why they are being reviewed.
      3. iii.      The expectations that they were required to fulfill.
      4. iv.      The date and location in which they will meet with the Disciplinary Committee to discuss the situation.
  2. Meeting
    1. The officer in question will be given the opportunity to account for their situation.
  3. Review
    1. The Disciplinary Committee will meet separately to review the situation and come to a final conclusion regarding the penalty.
      1. i.      A minimum of a 2/3 vote must be obtained in order for the decision to be made.
  4. Following the review, the officer in question will be informed of the decision.
  5. Appeal Process
    1. The officer in question may motion for appeal for the situation to be brought in front of all the officers and the class advisors.
    2. The officer in question will be provided with the opportunity to account his or her situation to the team of officers and class advisors.
    3. Other officers may contest the original decision.
    4. Following this process, all officers and class advisors, with the exception to the officer in question, will be brought to a vote.
      1. i.      A minimum of a 2/3 vote must be for or against the original decision in order for the final ruling to be final.

 

Article VIII – Financial Procedures

 

Section 1:  Financial Handlers

  1. The Treasurer, President, and the class advisors will annually sign the Signature Form for the CVM Class of 2018, giving them authority to handle the organization’s money.
  2. The Treasurer is the primary handler of funds. The Treasurer will accept checks or cash from paying parties. In the event that the Treasurer cannot perform the duties:
    1. The President will take over the Treasurer’s responsibilities.
    2. The Treasurer may give permission to other officer(s) to accept funds. The entrusted officer(s) must sign the Fiscal Liability Form to handle funds for each event.

 

Section 2:  Fund Management

  1. Checks must be addressed to the College of Veterinary Medicine Class of 2018.
  2. Temporary Storage
    1. Upon receipt by Treasurer, all funds will be stored in a locked box in the Treasurer’s locker or on the Treasurer’s person at all times until they are deposited.
  3. Bank Account
    1. Funds will be stored in the Student Organization Finance Center (SOFC).
  4. Deposits
    1. The Treasurer will deposit funds by 3 PM within a day of receiving them.
  5. 5. Cash Advances
    1. Request for cash advance from the SOFC should be submitted two days in advance of an event.
    2. The Treasurer or the President and at least one advisor must sign off on the cash advance request.
    3. The Treasurer has 7 days to return the full amount requested from the cash advance unless he or she can provide receipts verifying that the funds were spent to benefit the organization. If receipts are provided, only the portion that was not spent must be returned.
  6. 6. Reimbursement
    1. Reimbursement must be completed within a month of receiving funds.
    2. Reimbursement cash advance requests will undergo the same process at Article VIII, Section 2, Part 5 above.
  7. Record Keeping
    1. The Treasurer will keep detailed records of all transactions that occur between the CVM Class of 2018 and second parties. These records will be stored in a binder in the Treasurer’s possession and available to the class officers and advisors upon valid request.

 

Section 3:  Marketplace will be set up to provide an online storefront for merchandise to allow payment to go directly into the Class of 2018’s SOFC account. The Treasurer and class advisors will sign the Marketplace agreement to allow the website to launch.

 

Article IX – Class Advisors

 

Section 1:  Class of 2018 officers will select potential primary and secondary class advisors and submit their requests to the selected faculty. The selected faculty can accept or decline the requests.

  1. If a request is denied, the class officers will reconvene and submit a new request to a different faculty member.

 

Section 2:  Class advisors are expected to authorize cash advance requests and serve as mentors and provide support and guidance to the Class of 2018 officers.

 

Article X – Statement of Annual Review

 

This organization is subject to be reviewed and approved annually by the Department of Student Activities.

 

Article XI – Free of Discrimatory Language

 

Section 1:  The Class of 2018, in accordance with applicable federal and state law, will not tolerate any discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disablity, age, sexual orientation, or veteran status.

 

Section 2:  Individuals who believe they have experienced harassment or discrimination prohibited by this statement are encouraged to contact the appropriate officials.

 

Article XII Amendments

 

Section 1:  Amendments to this Constitution must be presented at a Class of 2018 officer meeting with all officers present.

 

Section 2:  Discussion involving amendments must be brought forth to the club submitted by an active 1VM class officer.

 

Section 3:  Adoption of an amendment to this Constitution must be met by 2/3 majority vote of active Class of 2018 officers.