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Travel Awards

Travel Award Deadlines

Travel award deadines

Late applications will not be accepted. If you have any questions please contact Caitlin Older. You may also refer to the Frequently Asked Questions below.

Eligibility & Requirements

  • Must be a student registered in a graduate program at CVM at the time of travel.
  • The meeting or conference must be professional in nature & of scientific importance in the student's field of study.
  • The student must be the first and the presenting author.
  • An abstract and evidence of its acceptance is required.
  • The presentation must be a poster or platform format.
  • A student is limited to one travel award per academic year.
  • Domestic or international conferences are eligible.
  • The application must be submitted prior to the deadline.
  • The application must be complete.

Selection Committee & Criteria

The GSA faculty advisor and the GSA executive officers will review the applications and select the awardees.
If all the eligibility requirements are satisfied, then the following criteria will be used to decide whether the student will receive a travel award:

  • Participation in GSA activities: students who attend GSA meetings and who participate in GSA events. There will be sign up sheets to record the names of those who participated in the events including the meetings. Additional sign-up sheets will be kept during the meetings soliciting your participation in future GSA activities like vendor shows, open house, and research symposium.
  • Will the research to be presented represent the College of Veterinary Medicine and its students well?
  • Merit of the research and conference or workshop attending.
  • Academic performance: the student's grade point average will be used to judge the academic performance.

Application Procedure

  1. Complete travel award application (will be emailed out and uploaded when application opens).
  2. Include a copy of your abstract.
  3. Include evidence of acceptance of your abstract for presentation at the meeting or conference.
  4. Submit your completed application via CVM email to the Travel Award Secretary Caitlin Older.

If meeting the updated deadline means you will not have evidence of an accepted abstract yet: Submit your application with evidence of abstract submission and indicate in the comments section of the application when you expect acceptance notification. You will be required to submit evidence of acceptance as soon as it becomes available. If you are selected to receive an award you will not be given any funds until we have evidence your abstract was accepted.

Next Application Deadline

It is strongly recommended that you apply as soon as you have confirmation of abstract acceptance regardless of the deadline date. Applicants will be informed of award status 7 days following the deadline for application. No awards will be given retroactively (i.e. after you have traveled).

  • Friday, August 10th, 2018 at 5 P.M.

If You Are Awarded a CVM - GSA Travel Award

  • Awards are given for registration, transportation, lodging, and meals.
  • Travel arrangements should be made through your departmental contact to ensure full use of the award and reimbursement of eligible expenses.
  • It is the awardee's responsibility to notify the travel arrangement contact for their department of their award.
    • VTPB - Sara Muckleroy
    • VIBS - Deborah Daniel
    • VTPP - Melissa Stokes
    • VSCS - Bridget Sebesta
    • VLCS - Lacey Richards or Robin Hartfield
  • A Travel Authorization Request must be submitted and approved in Concur before travel occurs. This is done through your departmental contact.
  • Remember to keep all your receipts & turn them in to your departmental contact.
  • If you receive additional travel awards for travel to the same meeting, those awards will be applied first to your travel expenses. Your CVM - GSA travel award will be applied to the remainder of your expenses.
  • Working with your departmental contact will ensure that you get the maximum use of all your travel awards.
  • Applying/receiving additional travel awards will NOT affect the review or judging of your CVM - GSA travel award application.

Obligation of Accepting a CVM - GSA Travel Award

  • In accepting a GSA Travel Award, you are required to present your work at the Spring CVM Research Symposium following your meeting/conference.
  • Your poster or platform presentation should include an acknowledgement of the College of Veterinary Medicine & CVM Graduate Student Association for the travel award.
  • If you receive additional travel awards for travel to the same meeting, these funds must be applied to your travel expenses prior to utilizing the CVM - GSA travel award funds. You MUST notify your departmental contact of the amount you have or will receive.

Frequently Asked Questions:

I do not have an abstract while submitting the travel award application.

We strongly encourage applicants to include an abstract even if the final research results are not available. If you do not have your abstract ready, please submit your completed application with credible supplementary information. For example, including an email or link to the official conference page indicating there is reasonably sufficient time to submit an abstract is expected. An abstract and evidence of its acceptance is required before any funds are released for your travel.

I have submitted an abstract but it has not been accepted yet.

Please submit the completed application with proof that your abstract has been submitted. An abstract and evidence of its acceptance is required before any funds are released for your travel.

I am a new student and thus was not able to attend CVM-GSA meetings in the past.

You are still eligible to receive an award and are encouraged to apply. The start date of your degree program in the application will be noted by the reviewers.

My conference starts before the expected award decision date.

We will evaluate retroactive reimbursement on a case by case basis. Please contact us with your conference details for more information.

I am traveling to a conference outside of the U.S.A. Am I eligible for funding?

Yes! International travel is now eligible for travel award funds.

I am an international, sponsored, and/or interdisciplinary program student. Am I eligible?

All CVM graduate students are eligible, including those in interdisciplinary programs if their major advisor is in the CVM.

My professor is presenting at a meeting and I am a co-author for this presentation. Can I apply for a travel award?

No, travel awards are available only if you are presenting and are first author of the abstract.