The name of this organization shall be the North American
Veterinary College Administrators (NAVCA). It shall be referred to
in these By-Laws hereafter as NAVCA.
To advise the Council of Deans on the financial and
administrative issues of the colleges of veterinary medicine,
including recommending practices and preparing reports as requested
by the Council.
To provide a vehicle for regular communication among those
designated by the Deans of veterinary medicine to represent the
colleges in NAVCA.
The membership shall be composed of representatives - e.g.
business officers and hospital administrators - from each college
of veterinary medicine in Canada and the United States of America,
the representatives to be designated by the dean of the
Officers shall be a chair, chair-elect, and a
secretary-treasurer and will be elected for one term of one year
from the membership at the close of the annual meeting. The chair
and chair-elect may be re-elected for a second year. The
secretary-treasurer may be re-elected on two occasions for a total
of three years.
The CHAIR shall:
- Preside over all meetings, including the Executive Committee
(see Article V, Section ii), using acceptable parliamentary
- Install newly elected officers at the conclusion of the term of
The CHAIR-ELECT shall:
- Preside at meetings in the absence of, or at the request of,
- Serve as a member of the Executive Committee and as the Program
- Assume the Office of Chair upon installation by the retiring
chair at the annual meeting when the latter completes the term of
office, whether for one year or two years.
The SECRETARY-TREASURER shall:
- Keep a record of the proceedings of all meetings of NAVCA.
- Serve as a member of the Executive Committee
- Maintain a file, for at least five years, including copies of
all correspondence, reports and communications received or sent in
his/her capacity as Secretary-Treasurer.
- Receive, record, and deposit all monies collected and pay all
bills incurred by NAVCA.
The NOMINATING COMMITTEE consisting of three members, appointed
by the Chair, shall submit one or more names for each position to
be filled (Chair, Chair-elect, Secretary-Treasurer). The
Chair-elect will automatically succeed the Chair. Names shall be
submitted to NAVCA membership at least thirty days before the
annual meeting, and additional nominations may be made from the
floor. Vacancies occurring in any of the three offices between
elections shall be filled by appointment by the Executive
The Executive Committee
The Executive Committee shall carryout the policies of NAVCA and
serve as the administrative office. It shall be responsible for
preparing an agenda for the annual meeting, to be distributed at
least thirty days before the meeting.
The Executive Committee shall consist of the three officers of
NAVCA plus the Past Chair. The Chair of NAVCA shall also chair the
Executive Committee with the Chair-elect functioning as Vice-Chair
of the Executive Committee.
Meetings may be called by the Chair, or any two Executive
Committee members, provided written notice is sent to each member
of the Executive Committee at least three weeks prior to the
meeting. A majority (three members) of the Executive Committee
shall constitute a quorum.
The annual meeting shall be held in rotation at the schools of
veterinary medicine or as determined at the annual meeting. A
majority of NAVCA members in attendance at the meeting shall
constitute a quorum. Each college shall have one vote to be decided
in any way by those in attendance from each college. The annual
meeting of the Executive Committee shall be held immediately prior
to the annual meeting of NAVCA. (see Article V, Section III).
- Any member of NAVCA or appointed committee of NAVCA; may
propose amendments to these by-laws.
- A proposed amendment shall be submitted to the
Secretary-Treasurer at least sixty (60) days before the annual
- The Secretary-Treasurer shall distribute copies of the proposed
amendment to all NAVCA members at least thirty (30) days before the
- An affirmative vote by two-thirds of the members at the annual
meeting shall be required to amend these by-laws.
- An amendment becomes effective immediately upon its approval
These by-laws will become effective immediately on their
acceptance at the meeting at which they are presented.
As amended at the business meeting of NAVCA on October 6,