Chapters of The American College of Veterinary
Adopted September 2016
Section 1. The name of this organization shall be
The Texas A&M University Student Chapter of the American
College of Veterinary Pathologists.
Section 2. The Chapter shall operate under an
official charter granted by the American College of Veterinary
Section 3. The Chapter shall be self-governing in
all matters not in conflict with the provisions of this
Section 4. Upon the dissolution of this
organization assets shall be distributed for exempt purposes within
the meaning of section 501(c)(3) of the Internal Revenue Code to
the American College of Veterinary Pathologists for existing
student chapters to promote collegiality, professional development,
and encourage veterinary student involvement in the field of
Section 1. To promote collegiality and professional
development of its associates through its programs and by its
relations with other Student Chapters and with the parent body, the
American College of Veterinary Pathologists.
Section 2. To encourage veterinary student
involvement in the field of veterinary pathology and provide an
additional opportunity for its associates to gain professional
knowledge in this field.
Section 3. To make available to the students the
opportunities offered by the American College of Veterinary
Pathologists to its Student Chapters.
Section 4. To contribute to the development of the
field of veterinary pathology at Texas A&M University through
activities involving the faculty and student associates.
Section 1. Associateship shall be limited to
students in good standing enrolled in the professional veterinary
curriculum of AVMA accredited training institutions in veterinary
Section 2. Each chapter may have mentors consisting
of: a. Trainees currently enrolled in veterinary
pathology residency programs established by that college or
training institution. b. Graduate students currently
enrolled in veterinary pathology graduate programs established by
that college or training institution.
Section 1. To direct the activities of
the chapter, the following officers and committee members shall
serve for the entire academic year: President, Vice-President,
Secretary, Treasurer, Wetlab Coordinator, 4VM representative, 3VM
representative, 2VM representative, and 1VM representative. Mentors
shall be ineligible to hold office.
Section 2. The President, Secretary, and Treasurer,
shall have held a Chapter Associateship for at least one complete
year before being elected. The first officers of every individual
chapter shall be exempt from this requirement.
Section 3. All officers may be reelected for any
number of successive terms, or may be replaced before completion of
their terms by a majority vote of the chapter.
Section 4. One but no more then two faculty
advisors from the faculty of the college where the student chapter
is organized shall be elected by the chapter by a nomination
procedure as specified in the Bylaws. Advisors shall be elected to
four-year terms. All faculty members designated as faculty advisors
shall be members in good standing of the College.
Section 5. Names for mentors will be submitted by
the faculty advisor and elected by a majority of the Associateship
of the chapter. The number of mentors shall not exceed half the
number of associates of the chapter.
CUSTODY OF THE
CONSTITUTION AND BYLAWS
Section1. A copy of the Constitution and Bylaws
shall be in the possession of the President of the Chapter.
Section 2. A copy of the Constitution and Bylaws
shall be in the possession of the Advisor(s) of the Chapter.
Section 3. A copy of the Constitution and Bylaws
shall be in possession of the Secretary-Treasurer of the American
College of Veterinary Pathologists.
Section 4. The School or Training Program where the
Chapter is located may require additional copies of the
Section 5. Each of the aforementioned officers
shall promptly deliver his/her copy to their successor.
Section 1. Any associate of the chapter may propose
amendments to the Constitution at any regular meeting.
Section 2. Adoption of an amendment shall be by
two-thirds vote of all associates attending a later regular
meeting, provided that such two-thirds majority shall include at
least half the associates of the chapter.
Section 3. All amendments shall be reviewed and
approved by the Student Chapter Subcommittee of the American
College of Veterinary Pathologists' Recruiting Committee prior to
Chapters of The American College of Veterinary
OFFICERS AND FACULTY ADVISORS
Section 1. Election of the officers listed in
Article IV of the constitution for the subsequent academic year
shall take place no later than the next to the last meeting of each
Section 2. Nomination for President shall be by
written ballot. Choice between the two candidates receiving the
first and second largest number of nominating ballots shall then be
made by written ballot.
Section 3. The remaining officers shall be elected
by the same procedure in the order in which they are listed in
Article IV of the constitution.
Section 4. Faculty advisor(s) shall be elected no
later then the last meeting of the academic year in which the
current advisor's term expires. Nomination for Faculty Advisor
shall be by written ballot. Choice between the two candidates
receiving the first and second largest number of nominating ballots
shall then be made by written ballot. Chapters with two co-advisors
should provide for continuity by electing one advisor every two
years, the first two co-advisors shall be nominated for two years
only, and the second one for four years. Advisors may be reelected
for any number of successive terms, or may be replaced before
completion of their terms by a majority vote of the charter. When
any advisor becomes unable to serve, a new advisor shall be elected
to serve the remainder of the unexpired term.
Section 1. The President shall be the chief
executive officer of the chapter, shall preside at all meetings,
and shall serve as chairman (or considered ex-officio member) of
any committees formed in the chapter.
Section 2. The Vice-President shall assist the
President in the performance of his/her duties and shall preside in
the absence of the President at Chapter meetings and shall succeed
to the office of the President should that office be vacated. The
Vice President is also the elected chair of the annual Pathology
Open House room and will be responsible for all the duties that
come with this.
Section 3. The Treasurer shall be the sole
custodian of the financial resources of the chapter and shall
collect dues and fees promptly. All monies belonging to this
organization shall be deposited and disbursed through a bank
account established for this organization at the Student
Organization Finance Center and/or the Fiscal Office. All funds
must be deposited within 24 hours after collection. The advisor to
this organization must approve and sign each expenditure before
payment. The Treasurer shall keep adequate financial records and
permit their inspection by any other officer of the chapter or by
the Advisor upon request. Upon request of the President, he/she
shall present an oral financial report at any meeting of the
chapter. He/she shall present a complete and final written report
at the last meeting of each school year, and at that time he/she
shall deliver to his/her successor all chapter records and funds in
his/her possession. A copy of the final report signed by the
President of the Chapter and Faculty Advisor shall be submitted to
the Secretary Treasurer of the ACVP, as a function of coordination
of the Student Chapters.
Section 4. Mentors shall not constitute more than
fifty percent of the Associateship of the chapter. The mentor's
role shall include sharing their post-graduate learning experiences
with the associates of the chapter and assist with the functions of
the Faculty Advisor.
Section 5. The secretary of the Chapter shall
preside at meetings of the Chapter in the absence of the President
and Vice-President. The Secretary shall take and keep minutes of
all meetings. He/she shall preserve all papers relating to the
affairs of the Chapter and deliver the same promptly to their
elected successor. The Secretary shall create a database of
members' information at the beginning of each school year and give
this information to the President. He/she shall take minutes at all
Officer Meetings and shall email the minutes to Officers within one
week of the meeting. The Secretary will also be in charge of
keeping track of member participation points throughout the
Section 6. The Wetlab Coordinator shall organize
two to three wetlabs per year as decided upon by the officer team.
This includes procurement of supplies and all setup and cleanup.
The Wetlab Coordinator will also be the main contact for setting up
and maintaining Necropsy Saturday during the school year.
Section 7. Class Representatives (1VM, 2VM, 3VM,
and 4VM) shall keep their class informed of upcoming Chapter
meetings and events. In addition, they will maintain the Chapter’s
webpage on the College of Veterinary Medicine and Biomedical
Section 8. Any officer who does not perform his/her
duties as stated by the SCACVP Constitution may be removed at the
discretion of the rest of the officer team. The offending officer
shall receive one formal warning that his/her duties are not being
performed up to the standards of the Constitution. If the problem
persists, he/she may be removed from the officer team by a majority
vote of the remainder of the SCACVP officers.
Section 1. Dues to the Texas A&M Student
Chapter of the American College of Veterinary Pathologists are set
at $20.00 per person per accounting period. Accounting period
begins on September 1 of each year and concludes on August 31 of
the following year.
Section 2. No dues to the ACVP are required for the
chapters or their members.
Section 1. Amendments to the Bylaws shall be
proposed and adopted by the procedure specified in Article VI of