Faculty Information

ExamSoft Faculty and Administrator Best Practices


  • Use Firefox or Google Chrome as your web browser. Internet Explorer is not a supported browser.
  • ExamSoft has an excellent resource library for help.  Access it by selecting Resource Library under the “Help Guide” tab in the upper right hand corner after logging in to the ExamSoft website.

Question Creation

  • Assign one or more New Graduate Outcomes categories to ALL questions
  • Questions with attached images
    • Use jpeg images instead of pdfs for attachments
    • Use Microsoft PowerPoint to assemble and export images
      • Pull images into PowerPoint
      • Got to the File menu, select Save as, and select jpeg as the file type
      • Select “Every Slide” when asked if you want to export every slide in the presentations or only the current slide
      • Attach the files to the corresponding question in ExamSoft
  • Large questions (questions with substantial text, such as cases)
    • Create a scenario page to accompany the questions
    • Number or Letter the scenarios and put the number or letter on the page, and in the question
  • Vignettes/Dependent questions
    • If you have a set of questions that are dependent on one another, such as a question that references a scenario in a prior question, use the “Group” feature to force those questions to appear together on an exam.
    • Give the same unique name to all the questions that should be grouped.
    • When adding them to the exam, make sure the items appear in the same order you would like to see them within that group set.
    • ExamSoft will then randomize question order, but keep the groups together.
  • Fill-In-the-Blank (FITB) questions
    • Use the “Rationale” field when creating or editing questions to show the correct answer.  This can be included on exam reviews to communicate the correct answer to students efficiently.
    • You can use partial credit on fill in the blank, but only if blanks are specific to answers.
    • FITB is good for questions of the type “The three _1_ found _2__ sleeping in their bed when they returned home.  The answer is bears, then goldilocks.  In this case, order matters.  You could give partial credit in this case.
    • FITB is bad for questions of the type “List the three….”; use Essay instead

Posting an Exam

  • Name your exam (e.g., Course Name, Course Number, Exam Number, Semester, and Year) and organize it in the appropriate folder for easy access in the future.
  • Use the Blueprint feature to ensure adequate coverage of material, based on outcomes and other established categories.
  • Add the Aggie Honor Code and other pre-assessment notices.
  • Select your Security and Scoring options.
  • Enable exam taker options, including the option to use IPads.
  • Set the font override to Arial 14 point.
  • Re-order questions, if needed, by dragging and dropping them to their new order.
  • Preview the exam (using the Preview function) prior to posting. If you make any changes to your questions, be sure to Approve the revision, Update the question in the assessment, and hit the Save button.
  • Check with your ExamSoft Support Administratror to ensure students with time accommodations are coded appropriately.
  • Select the appropriate course.
  • Choose a download time that accounts for students who may need to download during the exam time, as well as for students taking make-up exams.
  • Download and Upload dates may be adjusted after posting, but not exam questions or other exam options.