Frequently Asked Questions (FAQs)
VMBS Scheduling & Events FAQs
How do I schedule a room at Texas A&M Veterinary Medicine & Biomedical Sciences (VMBS)?
Visit the Room Reservations Catalog.
Who should I call if a classroom is locked?
Contact the VMBS AT Lab at 979.845.1757.
Email the VMBS Dean’s Office Student Workers at vmbs-deansoffice@tamu.edu, with VMBS Scheduling (vmbs-scheduling@tamu.edu) copied, to reserve them. When you email them to request a table reservation, provide the following information:
- Date requested
- Time requested (including set up, if applicable)
- Location
- Number of tables
Please note that these tables cannot leave the VMBS buildings. The VMBS Scheduling & Events Team will work with the VMBS AT Lab to set up the tables or place them in the area for you beforehand.
How do I arrange for custodial support?
Visit the Building Guidelines page.
Contact the VMBS AV team at vetmed-av@tamu.edu.
What if I have a problem after normal operating hours?
Contact the VMBS AT Lab at 979.845.1757.
How do students get approval to sell items at the VMBS?
Recognized student organizations should complete Concessions Permit Forms on the Get Involved platform for public, on-campus sales and solicitation. Only student organization officers listed on the organization’s StuAct Online roster will be eligible to access the form.
For more information on accessing the Get Involved form, watch this brief tutorial video on the updated process provided by the Student Organization, Leadership & Development Office.
A Concessions Permit Form should be fully approved, with proof of approval submitted to vmbs-scheduling@tamu.eduat least one week before the proposed selling start date.
For any questions concerning the application or review process, please contact solad@stuact.tamu.edu or 979.458.4371.
What do I need to do if I want to show a movie at a meeting or event?
If the movie can be streamed on a free site that does not require a log-in, such as YouTube, the link to the film must be shared with VMBS Scheduling & Events.
If there is no option that does not require payment or login, licensing rights are required to show the film, as we are a public facility. A small fee can be paid through SWANK to acquire the licensing rights. A copy of the invoice with a zero balance sent to VMBS Scheduling & Events is required for our records.
*All movies shown require conversation and approval from the VMBS Marketing & Communications team, regardless of how they are streamed.
What do I need to know about the participation of minors in events at the VMBS?
Texas A&M University is committed to providing a safe environment and meaningful experience for participants in youth activities on the campus and in our school.
In order to interact with participating minors (individuals under the age of 18*), there are minimum legal requirements for compliance (see University Rule). If your event will involve minors, please note that further risk and compliance submissions will be needed. Please see cpm.tamu.edu/uyp-calculator for the appropriate deadlines. For more information regarding compliance, submitting an event application, resources, training, incident reporting, and more please see cpm.tamu.edu.
Please note: These interactions include minors participating in activities in laboratories, school/general tours, education days, open house-style events, festival events, class visits, youth as research subjects, classroom activities where speakers are heard, camps, etc. (See this chart for information.)
For additional questions and to notify the VMBS Youth Liaison that you have an event with minors, contact Dr. Elizabeth Crouch at ecrouch@tamu.edu. To initiate your paperwork, please meet with Cyn Olvera, Assistant Director of University Youth Programs. To schedule a meeting with Cyn, you may do so by accessing her calendar here: Schedule an appointment with Cyn Olvera.
*Students who are still in high school, yet over 18, still qualify as youth.
Are you looking to host a blood drive through a student organization?
Email VMBS Scheduling at vmbs-scheduling@tamu.edu to reserve a space, then go to the Texas A&M Student Activities website to find the University Blood Drive Guidelines.
Are personal animals allowed in the other VMBS buildings beyond the Veterinary Medical Teaching Hospital?
Texas A&M University Service Animal Information
Service Animal FAQs
Texas A&M University Standard Administrative Procedure 08.01.02.M0.02 – Service Animals, Emotional Support Animals, and Other Animals on Campus
State of Texas Assistance Animal Information
Human resources statutes of the state of Texas section 121.003 (I) states:
“An assistance animal in training shall not be denied admittance to any public facility when accompanied by an approved trainer who is an agent of an organization generally recognized by agencies involved in the rehabilitation of persons who are disabled as reputable and competent to provide training for assistance animals, and/or their handlers.“
What do I need to know about parking at the VMBS?
Lot 24 is open to all valid Texas A&M parking permits Monday–Thursday, 5 p.m.–6 a.m. the following day, and open to all guests Friday, 6 p.m.–6 a.m. the following Monday. For more information regarding after-hours parking, please visit Texas A&M Transportation – Special Parking Regulations.
If your event falls outside of the open parking times, you can submit a special event or group parking request through Texas A&M Transportation’s Request Form. Please note that the VMBS does not take responsibility for any parking citations incurred during any event.
To reserve a numbered parking space in a lot at the VMBS, contact the Office of the Dean at 979.845.5051.
For any further information, please visit the Texas A&M Transportation Services Website.