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Building Guidelines

General Guidelines

  1. A Texas A&M Veterinary Medicine & Biomedical Sciences (VMBS) representative must be present at all events held and on-site until the event is completed, including clean-up, and all vendors have departed.
  2. All groups are responsible for leaving the facilities and equipment clean and orderly after use and are responsible for any damage incurred. 
  3. Decorations may not be affixed to the facility’s walls, ceilings, or stairways.
  4. The use of live candles or any open flame is not permitted. LED candles only. Additional details are located in Restriction on Candles SAP #24.M7 (PDF)
  5. The use of glitter or any type of balloon is not permitted.
  6. Animals are prohibited except for the Texas A&M official mascot, Reveille, Parson’s Cavalry, and ADA-approved service animals. If you are hosting an event that requires animals, contact VMBS Scheduling at vmbs-scheduling@tamu.edu for information on the required approvals.
  7. House equipment must be used unless otherwise approved.
  8. VMBS Facilities must approve the use of special equipment or furniture. 
  9. Food or drinks are not permitted in the VICI building.
  10. If the VMBS determines that a proposed meeting, program, or event poses a potential hazard to public safety, the program may be canceled or denied.
  11. All events with food brought in must abide by the VMBS Food & Catering Guidelines (PDF), including submission of a Food & Beverage Form (PDF), at least two weeks before the event.
  12. If the event includes sales, the VMBS must approve the sale and distribution of food, beverages, souvenirs, or other concession items through the Concessions & Other Sales process found on the FAQ page at least one week before the event’s date.
  13. All events planning to show a movie must abide by the licensing guidelines outlined through the Events Showing Movies process on the FAQ page.
  14. Signs, messages, or other materials may be posted, displayed, or distributed in assigned locations with prior written approval of the VMBS. Such materials may not be fastened to any part of the facility except in spaces provided for this purpose. They may not be permitted to interfere with crowd movement and safety.
  15. Texas A&M is a smoke-free campus. Per that policy, no smoking is allowed in or within 25 feet of the facilities.
  16. All groups, in accordance with The Texas A&M University System and Texas A&M University Policies, Rules, and Standard Administrative Procedures (SAPs), cannot utilize the facility for commercial or political purposes, fundraisers, or any event resulting in personal financial gain for an individual or political group.

Custodial Information

Custodial services are required for all special events or events outside of Monday through Friday, 8 a.m. to 5 p.m.

For Faculty/Staff Events

To submit your custodial needs:

  1. Submit a request through AggieWorks.
  2. Once this has been submitted, send a screenshot to vmbs-scheduling@tamu.edu, clearly displaying the work order number and any additional information provided.
  3. See the AggieWorks Custodial Request Guide (PDF).

For Student Group Events

  1. Reach out to vmbs-scheduling@tamu.edu, with an account number readily available and a detailed service description, for assistance submitting a custodial request.